Do you also dream of sandy beaches and exotic adventures? You caught your colleague booking his next vacation and that would almost make you want to go elsewhere...

Could this be the start of a general decline in motivation? Nothing better than a Summer Party to re-energize your troops!

But for this to be successful, you have to be methodical. So we have chosen to reveal to you 8 tips to make your Summer Party an unforgettable moment while remaining serene.

#1 Plan ahead to be ready ⌛

Golden rule to know by heart when organizing an event: take your time and proceed in stages to build beautiful bases: think of the house of cards.

Booking the place, choosing the caterer, entertainment, scenography, goodies... all this takes time.

Get ahead : anticipate as much as possible to avoid having to do everything at the last minute and being caught up in stress. Especially since an event cannot be organized alone, you will always be dependent on the service providers you select, and some times are incompressible.

Wednesdays and Thursdays in June are very popular for organizing corporate evenings. Think of contact the places you want in advance so as not to see them pass right under your nose. In Paris, we advise you to get started as early as February or March, especially if you are looking for places with a large capacity.

The + UNEXPECTED: Organizing, forecasting, anticipating, that's our job! We support you so that the organization of your event is as smooth as possible.

#2 Adapt your desires to your budget... and not the other way around 💵

Set a budget for yourself which can then guide you in your research. From the experience we have at UNEXPECTED, here is what we can tell you:

< 100€ HT/person: you can reserve a space for your guests with tapas, sharing boards and a few drinks, or a small cocktail dinner, but you will hardly be able to privatize a complete place with this budget

100€ - 150€ HT/person: you can privatize a beautiful event space with a good cocktail dinner, a dance party with DJ, and some simple activities, such as photobooth, summer games...

150€ - 200€ HT/person: you can organize a beautiful theme evening, with a common thread, entertainment, decoration, and this in a nice place privatized for you. This is the average budget for internal events. With this budget, you can start organizing nice events!

> 200€ HT/person: you can privatize very nice places (rooftop, private mansions, exclusive places), create a scenography in your image, offer a memorable highlight, have a high-end caterer or even offer you the services of a speaker or a well-known group. With this budget, the memorable evening is all about your ideas and your organization!

The + UNEXPECTED: Depending on your budget, we advise you and help you make the right decisions: we are at your side to help you make your event a success!

#3 Play the surprise card: take your guests into an unusual place 😮

Our beautiful capital is full of places ready to take you away from the horns and the metro-work-sleep. For a summer evening, we obviously advise you to choose an event venue with a beautiful outdoor space.

Les Rooftops, houseboats, terraces, ephemeral gardens and Hidden are waiting for you to start the festivities!

However, consider the fallback solution in case of rain. To do this, you can either choose a place that has an interior space capable of accommodating all your guests or provide tents to cover you in case of bad weather. This necessarily represents an additional cost on the final bill, but can avoid a disaster on the big day.

In Paris, we recommend that youBroaden your research horizon to the inner suburbs where you will find many places with very beautiful outdoor spaces, near the Bois de Boulogne, the Bois de Vincennes or the Domaine de Saint Cloud for example. If you are worried about accessibility, Set up shuttles and Prepare an original invitation to engage your guests in advance.

The + UNEXPECTED: Finding incredible places for your events is our daily life. Depending on your constraints, we can quickly guide you to the best place for your event.

#4 Choose a strong theme for more change of scenery 🌴

Once the location is found, you can now Refine the theme of your summer evening. Set the tone by defining a theme that will bring your guests together and transport you to a sunny universe. Vacation mode activated!

Guinguette: Take out the straps and the polka dot dress to go swing. Choose a country decor with gingham tablecloths, lamps and flags, candles, field flowers...

Jungle & Tropics: For an evening in tropical Paris, decorate the space with palm trees, pineapples, pink flamingos, colored balloons, flower necklaces and wreaths, original glasses!

Latin: The Summer Party is a great time to put on your most beautiful sombrero. Spice up your moment with colorful piñatas, flags, cactuses and maracas, colored tablecloths...

Take advantage of this moment to give personalized goodies in the colors of your company and in connection with the theme to your guests. In this way, you will reinforce the feeling of belonging and will leave a tangible trace of the events you have organized.

The + UNEXPECTED: Create immersive themes and transport yourself elsewhere is our specialty. To help you out, here are some ideas for creative themes for your Summer Party

#5 Suggest activities to engage your guests 🎯

Think back to why you're organizing this Summer Party. Whether it's to create a link with your customers, thank your teams or retain them... Gardez In mind the objective of your event to build a roll that is perfectly aligned with it.

For example, it's not always easy to reach out to people we don't know. If your objective is to create a link, animations should be designed to break the ice, relax the atmosphere and form unexpected groups: petanque, molky and photocall are great Summer Party classics that will allow you to easily achieve this goal.

If your budget allows it, you can also look for more original activities, such as a surfing or jet ski simulator for example. You can also ask artists for a Surprise and visual show at nightfall. Also remember to ask for a live band to set the mood during your cocktail. Again, if you have the means, do not hesitate to ask for a A well known band or DJ, your guests will feel privileged.

The + UNEXPECTED: In addition to entertainment, we always offer a highlight during your evening. The objective: to generate emotions and make your events memorable.

#6 Opt for the diversity of flavors to delight your taste buds 🌭

In summer, bet on exotic flavors to make your team travel (Italian, Mexican, Mexican, Brazilian, Spanish, Greek specialties...). Suggest foods frisk and fruity : a varied buffet brings color and your vegan guests will be more than delighted!

However, be careful, many event venues work exclusively with one or more caterers and will not let you do what you want. When you contact the premises, ask them directly if you can involve an external caterer. Some sometimes accept in exchange for a fee.

For your Summer Party, we recommend that you propose various food stands to satisfy all of your guests:

• Hot dog bar, bagels or wraps,
• Ice cream or fruit bar,
• Candy bars, popcorn stands, waffles, cotton candy or hookah...
• Salad bar or gourmet bowl

On the refreshments side, there is no shortage of ideas:

• Cocktail/mocktail stand
• Customizable juice bar
• Smoothie bike...

These culinary animations are perfect for creating movement and An atmosphere rich in sensations (smells, colors,...). It's user-friendly, this allows you to punctuate your evening as well as redesign spaces as you wish to include these stands in your scenography !

The + UNEXPECTED: some of the caterers we work with are able to personalize certain pieces in the image of your brand

#7 Don't neglect communication 💌

Before the event: communicate in order to teaser your event to maximize the chances of having as many people as possible and Avoid no shows. Plan a schedule for sending invitations, and don't forget to create reminders.

During the event: Remember to recall the highlights of the evening (at the reception or in the form of billboards). Speeches and other highlights should bring together all the guests!

After the event: this step is often mistakenly overlooked. It's time to get feedback: use it to improve yourself and communicate the most positive feedback.

The + UNEXPECTED: we regularly offer our customers the creation of video teaser videos or the sending of physical invitations to engage their guests

#8 Don't be afraid to ask for a boost 👍

Organize a company evening Takes time and requires creativity. The Summer Party is no exception. Finding and visiting the right addresses, identifying the best service providers, negotiating offers to make them fit into your budget, finding the theme that everyone will like, engaging your guests, convincing your management, then managing the event on D-Day can be a real challenge. Obstacle course.

However, by taking all these tips into account, you should start off on a good basis!

Otherwise, if you want organize a crazy Summer Party without having to manage all the inconveniences of its organization, Let us know what you want : we take care of everything.

You too deserve to enjoy your summer evening!