Your management has just entrusted you with the organization of a corporate event. You are wondering if you should use an event agency or if you will manage this project internally.

Whether you already have skills in organizing events or not, entrusting your project to an event agency has advantages at many levels: saving time, respecting the budget, creativity, expertise, support, etc. These agencies are experts in the art of bringing together all the elements that make an event truly unforgettable: from the location to the catering, from lighting to entertainment, etc. These agencies are experts in the art of bringing together all the elements that make an event truly unforgettable: from the location to the catering, from lighting to entertainment.

In this article, we show you why it is in your best interest to use an event agency to make your next event a success.

An event agency saves you time

Those who have already organized events know that, creating a tailor-made event takes time. Between research and site visits, the choice of caterer, the management of invitations, the management of invitations, the follow-up of the various service providers, logistics, technical constraints, administrative paperwork, scenography, or even the production of D-Day, you are about to spend between several days and several months on your project.

The good news is that most event agencies will be able to assist you from A to Z. From defining the need to producing on D-Day. By using an event agency, you will thus save time on all stages of your project and on most operational tasks.

However, keep in mind that you will have to remain available, if only to define your needs and write your brief, listen to the proposals of the agency that supports you, then to make your decisions internally. An event agency will give you personalized recommendations according to your project, but it is always you who will be in charge of validating these proposals or not..

An event agency makes you benefit from its experience

Organizing events is a job. In events - as in any profession - the experience acquired in the field plays a major role in the success of your projects.

By relying on an agency, you will benefit fromexperience acquired over several hundred or even thousands of completed projects. Each agency will entrust your event to a professional project manager (or several depending on the size of the project) who can do benefit from all its know-how.

Using an event agency also means making sure to Don't make beginner mistakes which could be expensive on the day J. Location is too small, a cocktail that lacks diversity, poorly thought-out signage, guests who leave in the middle of the evening... if these topics make you anxious, there is no doubt that an agency will be able to reassure you and let you benefit from its experience.

An event agency is creative

A successful event is a An event that makes an impression of its participants. It's an event that people talk about before, during, and after D-Day. It's an event that makes experiencing emotions and that people remember for as long as possible. And to do that, you have to know how to be original and think outside the box.

Luckily, creativity is the strong point of event agencies. Create concepts that are out of the ordinary from scratch to meet your needs represents their daily life. Whatever your objective, you can count on these agencies to imagine exclusive events.

An event agency helps you stick to your budget

Knowing which budget to allocate to which item of expenditure is one of the main headaches when starting to organize events. Depending on the type of event you're organizing, the list of expenses can be long. It is better to think about all the lines from the beginning to avoid seeing the final bill explode.

On this point, event agencies will be able to make you benefit from their rigor and experience to respect your overall budget. If necessary, they can also help you define the budget needed to meet your request.

Finally, their knowledge of the sector sometimes allows them to Negotiate prices for you with their partners. Your budget is then optimized and your goals achieved.

An event agency brings you an outside perspective

It is never easy to be a judge and a party, and events are no exception to the rule. Using an agency also means asking for a trusted third party who can analyze your needs objectively, with an outside perspective.

An event agency will also bring you a consultancy service, often strategic. Thanks to her experienced team, she will help you make the right choices and support you in your decision-making.

An event agency offers you serenity

Being an organizer of an event means putting an end to the event itself. Indeed, orchestrating an event and taking advantage of it on the big day is rarely compatible. By using an event agency you will be able to take full advantage of your event, its activities and the participants.

This is obviously the case on D-Day, but also throughout the project. Delegating your project to an agency means giving them the keys and trusting them. Therefore, you have the right to expect this agency to Frees from a significant mental load. Get rid of the burden of organizing and making your event a success by calling on a trustworthy agency.

An event agency accompanies you over the long term

The first six points prove it, using an event agency to make your project a success has many advantages. And if you have found an agency that suits you, then all these advantages could even increase tenfold.

Over time, a relationship of trust will be installed between you and your agency. You will better know how it works and the agency will better understand your needs. Communication will then be more fluid and the agency's proposals more targeted. Over time, projects will be faster and your collaboration more and more effective.

Are you looking for an event agency?

UNEXPECTED is an event agency specialized in the creation of'celebration events for brands and businesses.

We support large groups, ETI, SMEs and Scale Up in the design and production of evenings, ceremonies, inaugurations and other product launches and activations around their values. We create unique events with strong concepts by supporting you throughout the life of your project.

For each project, we have only one objective in mind: to create emotions and make your events memorable.

For more information: https://agence-unexpected.com/